Below is all the information you may need about the GFM Vendor approval process. We recommend starting with the Vendor Approval Checklist and using this page only if you have questions or need more details.
Vendor Approval Checklist
The Vendor Approval Checklist is for all vendors to use. Please note: this checklist is for your reference only and does not need to be submitted.
Why?
Below is a clean, one‑page, printer‑friendly checklist that outlines all requirements and provides quick links to the relevant documents. You can download or print the PDF. Use Adobe, Preview, or your favorite editor
How?
- Download, view or print the checklist at: [LINK]
Food and Beverage Application (Form FD700)
Who needs to submit a Food and Beverage Application?
The Food and Beverage Application is required for all vendors who sell anything intended for human consumption, regardless of whether it’s a solid, liquid, packaged, or prepared item.
PLEASE use the links below to electronically submit your form!
Why?
Consumable product vendors must submit a Food and Beverage Application to the City of Chandler to ensure compliance with food and fire safety regulations related to booth setup, equipment, and any potential cooking activities, regardless of whether food is prepared on-site.
How?
- Sale of Consumable Items Only:
- If you are only selling consumable items, please use this form, which has already been filled out for you: [LINK]
- Preparing at Market, use of Propane, or Generator:
- Are you cooking on site or using an open flame? Please use this form: [LINK]
- If you think your setup requires a fire inspection, you must submit this document first! The Fire Department will reach out, so please do not contact them unless you are a mobile unit (see below).
- Food Trucks/Trailer require a Chandler Fire Inspection. Please note that they will want a copy of this form first before scheduling the inspection: fire.prevention@chandleraz.gov or call 480-782-2120
Maricopa Permit to Operate
Who needs a Maricopa Permit to Operate?
All Food/Beverage Vendors must have a Maricopa Permit to Operate. Farmers/Growers may be exempt*.
*Farmers/Growers who sell only whole, raw produce typically do not need a permit, but if they offer any items that require temperature control, on-site preparation, or assembly, a permit is required.
Why?
Food/Beverage Vendors need a Maricopa Permit to Operate because it ensures they meet health and safety standards required by the county to legally handle, prepare, or serve food to the public.
How?
Arizona Transaction Privilege Tax License (TPT with Chandler added)
Who needs a TPT?
Required by all Vendors, except Farmers/Growers who only sell what they grow (see Maricopa Permit to Operate).
Why?
The City of Chandler requires all vendors to provide a Arizona TPT number to ensure proper sales tax collection and compliance with state tax regulations. City of Chandler must be added to your TPT.
If you have a AZ TPT, you can add Chandler yourself! See instructions below.
How?
- If you did not include your TPT Number in the Vendor Application Form just email it to dan@gilbertmarket.com
- To apply for a TPT Number, please visit Arizona Department of Revenue: [LINK]
- To add City of Chandler to your exciting TPT Number, please login to your AZTaxes: [LINK]
How to add Chandler to your TPT:
- Please follow the steps below:
- Login to your existing TPT account at aztaxes.gov
- Click on Businesses on the left menu.
- Click View on the appropriate business.
- Click on Account Update from the Business Details page.
- Click View/Update Location.
- Click Edit under the Actions column for the location that needs to be updated.
- Enter Effective Start Date for the change.
- Select the Region Code and then the Business Code.
- Select to Add or Remove the Code.
- Click Save and Continue.
- There should be a $2 fee to add Chandler. Once paid, Chandler should be active on your TPT.
- If the system did not take you to pay the $2 fee:
- Click on Businesses on the left menu.
- Click View on the appropriate business.
- Click on Pay on the left and go to Pay Outstanding Liabilities
- You should see the $2 fee to add Chandler.
- Once complete, please let me know so I can update Chandler.
City of Chandler License (Only if your business is in Chandler)
Who needs a City of Chandler License?
Only required by Vendors who’s business is located within Chandler!
Why?
The City of Chandler only requires a business license from vendors whose businesses is physically located in Chandler.
How?
- Visit the City of Chandlers Business Portal: [LINK]
Certificate of Insurance (COI)
Who needs Insurance?
Required by all Vendors. Please see the Insurance Guide (link below).
Why?
A COI is required by all Vendor to provide proof of liability coverage, protecting the vendor, the event organization, property owner, and the city in case of accidents, injuries, or property damage during the event.
How?
- Please view our Insurance Guide at: [LINK]
- Email COI to dan@gilbertmarket.com
- Food Trucks/Trailers are required to have $1,000,000 in Auto Liability.
- If you do not have insurance, please see the links below:
- Insurance for Artists, Crafters and Tradesmen: [LINK]
- Insurance for Food/Drink Vendors: [LINK]
Note that the Certificate Holder must include all three:
Gilbert Farmers Market
Maricopa County Community Colleges
Chandler-Gilbert Community College
2626 E Pecos Rd
Chandler, AZ 85225
Indemnity Agreement
Who needs to sign a Indemnity Agreement?
Required by all Vendors (signed by business owner or representative).
Why?
The Indemnity Agreement protects the farmers market, college, and city by making vendors responsible for any injuries or damages they cause while participating in the event.
How?
- Submit the form electronically at: [LINK]
Rules and Regulations Agreement
Who needs to sign the Rules and Regulations Agreement?
Required by all Vendors (signed by business owner or representative).
Why?
Vendors are required to agree to the GFM Rules and Regulations to ensure everyone follows the same standards for safety, fairness, and quality, helping the market run smoothly and protect all participants.
How?
- Submit the form electronically at: [LINK]
Annual Vendor Payment
Who is required to pay the Annual Vendor Fee?
Required by all Vendors except Farmers/Growers.
Why?
The GFM conducts an annual approval process and charges an annual vendor fee to ensure their vendors are qualified, reliable, and aligned with market standards, this fee helps cover operating costs (like permits, insurance, marketing, staff, and equipment), supports consistent quality and safety, and enables the market to plan and promote effectively year‑round.
How?
- Submit payment through Square at: [LINK]